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Handle Landed Cost

Follow these steps to handle landed cost in Acumatica

Landed cost is handled using landed cost documents where the amount of the landed cost is specified and allocated to the corresponding purchase receipt.

Entering Landed Cost Document

Landed Cost when Receipt is Entered

  1. Open Purchase Order: Actions > Enter PO Receipt
  2. From the Purchase Receipt: Actions > Enter Landed Costs
  3. On the Landed Cost tab enter the following:
    • Branch ID
    • Landed Cost Code
    • Amount
  1. Document Details tab: notice that this is already associated with the correct PO Receipt
  2. Save & Release

Landed Cost when Bill is Entered

  1. Open Purchase Order: Actions > Enter PO Receipt
  2. From the Purchase Receipt: Actions > Enter Landed Costs
  3. Purchase Receipt: Actions > Enter AP Bill
  4. On the Document Details tab select the “Add LC” dialog box
    • Choose the line or lines to be added to the bill
    • Add & Close
  5. Release the bill (Release)

Landed Cost on a Bill before the Purchase Receipt is Created

  1. Create a bill (Bills and Adjustments) with the same vendor and items to match your purchase order. Save, but do not release.
  2. Open the Purchase Order. Create and Release a Purchase Receipt.
  3. On the Purchase Receipt create and release the Landed Cost Document.
  4. Return to the bill that matches this PO. On the Document Details, click “Link Line” to link the lines to the corresponding Purchase Receipt.  Repeat for any other lines necessary.
  5. Release the bill

Landed cost workflow is attached, and below is the detailed instructions on creating a landed cost document:

To allocate landed costs among items of either purchase receipts or transfer receipts, you create a landed cost document on the Landed Costs (PO303000) form.

To Create a Landed Cost Document

  1. Open the Landed Costs (PO303000) form by searching for or navigating to it.
  2. Select the landed cost vendor in the Vendor
  3. Check the location of the vendor, and change it if needed.
  4. Optional: In the Currency box, heck the currency and the currency exchange rate; change these, if needed.
  5. Check the date of the purchase order, and change it if needed.
  6. Optional: In the Vendor Ref. box, specify the reference number of the vendor’s original document. (This value may be required, based on your organization’s settings.)
  7. Optional: Select the Create Bill box, if you want the system to generate the Accounts Payable bill automatically on release of the landed cost document.
  8. Specify a short description of the landed cost document.
  9. To add all lines of documents to which the landed costs should be allocated, on the table toolbar of the Document Details tab, click Add PO Receipt, and do the following in the Add Receipt dialog box, which opens:
    • In the Type box, select Receipt to display purchase receipts in the table, or Transfer Receipt to display transfer receipts.
    • Select the unlabeled check boxes in the rows with the receipts whose lines should be added.
    • Click Add & Close to add the lines of the receipts and close the dialog box.
  10. To add the particular lines of either purchase receipts or transfer receipts to which the landed costs should be allocated, on the table toolbar of the Document Details tab, click Add PO Receipt Line, and do the following in the Add Receipt Line dialog box, which opens:
    • In the Type box, if it is available, select Receipt to display purchase receipts in the table, or Transfer Receipt to display transfer receipts.
    • Select the unlabeled check boxes in the rows with the receipt lines to be added.
    • Click Add & Close to add the selected receipt lines and close the dialog box.
  11. On the Document Details tab, review the information in the added lines, and make changes to weight and volume in lines, if needed.
  12. On the Landed Costs tab, for each landed cost amount that you want to allocate to the added receipt lines, click Add Row on the table toolbar, and do the following:
    • In the Branch column, ensure that the system has specified the correct branch.
    • In the Landed Cost Code column, select the landed cost code.
    • In the Amount column, specify the landed cost amount to be allocated.
    • Optional: In the Tax Category box, change the appropriate tax category if the landed cost amounts are subject to taxes.
    • Optional: In the Inventory ID box, select a particular item if the landed cost amount should be allocated to only lines with this particular item ID.
    • Click Save on the form toolbar.
  13. Clear the Hold check box in the Summary area.
  14. Click Save on the form toolbar.

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